Terms of Service: Permanent & Pensionable
Remuneration: As per KRA Staff Pension Scheme structure
Job Highlights
The Administrative Assistant reports to Chief Executive Officer KRA Staff Pension Scheme.
Job Summary
The jobholder will be responsible for providing executive support to the CEO and offer HR and Administrative Support in the office.
Duties & Responsibilities:
- Provide administrative and executive support to the CEO, HR function, and management team.
- Coordinate office administration activities and ensure smooth day-to-day operations.
- Support HR administrative processes including staff records management, onboarding coordination, leave tracking, and training logistics.
- Receive, record, and distribute official correspondence, packages, and documents.
- Organize meetings, prepare meeting materials, take minutes, and follow up on action points.
- Manage office supplies, filing systems, and general office records.
- Coordinate travel arrangements, appointments, and schedules for the CEO’s office.
- Handle telephone calls, visitor reception, and stakeholder enquiries professionally.
- Support internal and external communication with staff, clients, and service providers.
- Assist in implementing and maintaining office administration and HR procedures.
- Handle administrative requests and provide general office support to staff and management.
Person Specifications
For appointment to this job, the candidate must have:
- Bachelor's degree in Business Administration, Human Resource Management, Secretarial Studies, or a related field from a recognized institution.
- At least two (2) years' relevant experience in administration, executive support, or human resource support.
- Membership to the Institute of Human Resource Management (IHRM) or a relevant professional body will be an added advantage.
Key Competencies
- Excellent oral and written communication skills.
- Strong customer service and interpersonal skills.
- Good planning, coordination, and organizational abilities.
- High attention to detail and quality focus.
- Good problem-solving and decision-making skills.
- Ability to handle confidential information with professionalism.
- Resilient, proactive, and results-oriented.
Job Application Guidelines
Registration:
- Go to https://erecruitment.kra.go.ke/login and then click on the ‘Register’ button to start the application process.
- After registration, you will receive an email enabling you to confirm your email address and complete your registration.
Log on:
- After registration go to https://erecruitment.kra.go.ke/login
- Key in your username and password then click on ‘Log in’ to access your account.
- After successful log in, the system will open the ‘Applicant Cockpit’.
Candidate Profile (To create or update applicant detail):
- On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
- Click on ‘My Profile’ to create and update your profile.
- Follow the instructions to complete your profile.
- The process will end by clicking the tab “Overview and Release”.
- Ensure you click the check box on the page to complete the profile.
Application process:
- To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
- Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
- Click on the Job posting to display the details of the position.
- To apply for the position, click ‘Apply’ button at the top of the page.
- Follow the instructions to complete and submit your application.
- Kindly note that all mandatory fields must be completed.
- To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.
In case of any challenges, please send your email query to isupporthr@kra.go.ke
If you experience any delay in receiving an email notification at the end of the e-recruitment registration process, please refresh your email. In case of any challenge, please send your query to isupporthr@kra.go.ke
Kenya Revenue Authority does not charge any fee at any stage of the recruitment process (application, shortlisting, interviewing, and/or offer)
