This is a method of tax collection whereby a payer of certain incomes deducts tax upon payments of certain incomes to payees and then remits the tax so deducted to the Commissioner of Domestic Taxes Department within 5 working days after the deduction is made.

The rate of deduction varies depending on the type of incomes payable and the   residency status of the payee as provided in the table below.

Income from Management or Professional Fees, Royalties and Interest.

The Finance Act 2023 has introduced a new section 10(3) to provide that where a payment has been made to a non-resident person, withholding tax paid thereon shall not be refundable or available for deduction against the income where an audit adjustment has been made in respect of such payment. 

Withholding Tax payment 

• The payer of any of the above incomes is responsible for deducting tax at source from payments made and remitting the deducted tax to KRA
• Withholding tax shall be deducted and remitted to the Commissioner within 5 working days after the deduction is made
• Payment of withholding tax is done online via iTax https://itax.kra.go.ke by generating a payment slip and presenting it at any of the appointed KRA banks to pay the tax due
• After successfully remitting the deducted amount to KRA, a Withholding Certificate shall be sent to the email registered on iTax by the taxpayer. 

Compliance 

• Failure to deduct or withhold and remit to the Commissioner is an offence which attracts penalty and interest.
• The penalty for late payment is 5% of the tax due
• Withholding tax is usually not a final tax on resident payees. One is required to declare the income and the withholding tax certificates upon filing individual tax returns and pay any tax due 

Withholding Tax Exemptions 

These include; 

• Dividends received by a company resident in Kenya from a local subsidiary or associated company in which it controls (directly or indirectly) 12.5% or more of the voting power.
• Royalties, interest, management fees, professional fees, training fees, consultancy fees, agency or contractual fees paid by a Special Economic Zone developer, operator or enterprise, in the first ten (10) years of its establishment, to a non-resident person with effect from 1^st July, 2023.
• Marketing commissions and residue audit fees paid to non-resident agents in respect of export of flowers, fruits and vegetables.
• Interest payments to financial institutions stated in the fourth schedule of the Income Tax Act.
• Payments made to tax-exempt bodies.
• Resident management, professional, training and contractual fees whose aggregate value is Ksh 24,000 and below in a month.
• Air travel commissions paid by local air operators to non-resident agents.

How does withholding income tax regime work?

The person making the payment deducts tax prior to paying the amount due. The tax withheld/deducted is then remitted to the KRA.

The payer is required to generate a withholding tax certificate on iTax which is automatically sent to the payee once the payer remits the withholding tax to KRA.

Withholding tax deducted should be remitted to KRA by the 20th day of the month following the month in which the tax was deducted.

Withholding tax is claimable by the payee when filing their annual tax returns and is not an additional tax.

Is withholding tax a final tax?

There are a few instances where withholding tax is a final tax.

Withholding tax of is final when deducted in relation to a payment made to a non-resident person with no permanent establishment in Kenya

With regard to payments to resident persons, withholding tax is a final tax when it relates to winnings, qualifying interest, qualifying dividend and pensions.

In every other case, withholding tax is NOT a final tax. The taxpayer (payee) is required to declare their income(s) and the withholding tax details when filing their annual tax returns and to pay any balance of tax due.

Here is a tutorial on how to file your income tax return if you have a withholding tax certificate.

How do I pay Withholding Tax?

Any amount withheld, should be remitted to KRA on or before the 20th day of the following month. 

Payment of withholding tax is done online via iTax, generate a payment slip and present it at any of the appointed KRA banks to pay the tax due.

You can also pay via Mpesa.

Use the KRA Pay bill Number 572572.

The Account Number is the Payment Registration number quoted at the top right corner of the generated payment slip.

When you successfully remit the deducted amount to KRA, we shall send a Withholding Certificate to the email you registered with on iTax.

Disclaimer

This document acts only as a guide and in no way replaces the provisions of the respective tax laws.  In the event of any conflict or inconsistency between the information contained in this document and the tax laws, the provisions of the respective tax laws shall prevail.