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Home Customs & Border Control Clearing Agents Licensing Procedures


Licensing Procedures PDF Print

Licensing of Clearing Agents

This procedure covers the process of vetting, issuance, renewal and cancellation of Customs Agents License.

LICENSING PROCESS

NEW APPLICATION

  • An application for Clearing Agent's License, on Form C50, is made and forwarded to the Licensing officer.
  • Each application is recorded and assigned a reference number.
  • The application is vetted to ensure all the required supporting documents have been submitted.

    These documents shall include:
  • PIN certificates for the Company and all its directors
  • ID for all directors
  • VAT registration certificate
  • Memorandum of Association, Articles of Association clearly indicating the Clearing and forwarding Agent’s firm is a registered business.
  • Certificate of Registration from the Registrar of Companies
  • Certificate of good conduct for all directors
  • Evidence of membership with a recognized Clearing & Forwarding Association (KIFWA). The evidence may take the form of a letter, payment receipt for annual membership fee or a certificate.
  • Letter from bankers showing the company maintains an account with them.
  • Letter from Domestic taxes Department confirming that the Company and all its Directors have lodged current Income Tax and VAT returns.
  • Receipt for payment for the application form.
  • If the application was presented after the deadline, the receipt for payment of the prescribed late application fee should also be attached.
    • Applicants are invited for interview by the Licensing Committee.
    • Successful applicants recommended for licensing are notified.
    • The successful applicants are asked to pay the required License fee.
    • The application is then approved by the Commissioner.
    • Clearing Agent's License is issued.

      NB: Unsuccessful applicants can make an appeal. A hearing is conducted, after which licensing is either recommended or declined.

      RENEWALS

      • Application for renewal of the license is made on the prescribed License renewal form and submitted to customs.
      • The Licensing Officer shall check for compliance with the conditions for renewal and confirm that the company has no outstanding transactions or pending queries.
      • If the applicant has no pending queries or outstanding transactions, a recommendation is made Commissioner's office for renewal of the license.
      • License is renewed.

        NB. No License shall be renewed if the applicant has any pending queries or outstanding transactions.

         



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